Summer 2015-2016 GSA Position with the University of Washington Press

Filled:   No longer accepting applications

The University of Washington Press, the scholarly publishing house of the UW, seeks a graduate student staff assistant. The position is a 50% GSA with salary commensurate with degree level, health insurance benefits, and tuition waiver.

Position Description:

The UW Press graduate staff assistant provides day-to-day administrative support to the director of the UW Press. Responsibilities of the position include supporting fundraising activities and other events; providing outreach and communication to internal and external constituents; preparing financial, operational, and market research reports; and publishing a newsletter. The staff assistant also serves as the director’s principal editorial assistant and provides support for other assigned projects that enhance the work of the director and the overall management of the UW Press.

Start date flexible, as soon as June 1st and as late as the beginning of summer quarter 2015. One-year commitment desired.

Duties and responsibilities:

Administrative support (60%) – Working with little direct supervision, manage the daily operations supporting thedirector’s office including receiving and responding to calls, e-mail, and direct mail; fielding general and technical queries from the public, Advisory Board, friends of the Press, and others; drafting and finalizing letters and other written materials for the director; gathering information for and preparing presentations and reports; establishing meeting agendas and supporting materials; writing and circulating meeting minutes; supporting executive travel and reimbursements; and managing digital and physical filing systems. This position will also manage Advisory Council and donor records and mailing lists and provide support for donor and board events including attendance as needed. Event, donor relations, and outreach activities will require some schedule flexibility.

Editorial and Publishing (40%) – Gather information for and represent the director in creating, coordinating, writing for, and publishing the UW Press newsletter. Provide editorial support for the director’s acquisitions work, including evaluating proposals and book manuscripts for suitability for publication, screening and reviewing unsolicited manuscripts, gathering sales data for use in evaluating manuscripts, researching readers, coordinating manuscript review and peer reporting processes, and developing materials for weekly acquisition and bi-monthly Press Committee meetings. Work directly with authors after manuscripts are accepted for publication and advise them on preparation and permissions, draft descriptive copy and launch memos for transmittal of final manuscripts into production. Relatedly, manage the UW Press book archive including, coordination and distribution of complimentary books and publications.


  • Masters or PhD student enrolled in a tuition-based program for at least 10 credits per quarter. Students enrolled in fee-based programs are not eligible.
  • Outstanding interpersonal, organizational, problem-solving abilities, and superior written and verbal communication skills. Must be detail oriented.
  • Ability to work independently with limited supervision, multitask, adapt to changing priorities, and meet deadlines in high pressure situations.
  • Must be able to manage confidential information with professionalism and integrity.
  • Proficiency in the use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with the management and use of databases.
  • Preferred: Proficiency in use of Adobe Creative Suite and web-based applications.Experience proofreading and editing documents and publications.

To apply:

Provide cover letter, resume, writing sample, and references to Nicole Mitchell at

Reference “Graduate Student Staff Assistant” in the subject line.