Winter & Spring 2015 GSA Position in the Office of Undergraduate Academic Affairs (UAA)

Priority Application Deadline:   November 20, 2014   (open until filled)

Undergraduate Academic Affairs is seeking a graduate student assistant communications specialist who is a great writer and storyteller, savvy communicator and deadline-driven professional to be a communications specialist and help tell the story of the undergraduate academic experience.

The communications specialist will work to elevate the profile of the undergraduate academic experience, increase awareness about Undergraduate Academic Affairs (UAA), and grow constituents’ relationships with the department through compelling written communications. Student profiles and accomplishments, UAA program news and alumni updates will form the basis of content for the web, social media, e-newsletter, and print publications. This person will conceive and pitch ideas; research and write stories; promote stories through a variety of means; co-manage UAA’s social media properties; edit other written communications, help with UAA units’ communications when needed; post stories to UAA’s website; write stories for UAA’s e-newsletter; create email communications using Convio; maintain editorial calendar; help maintain other aspects of UAA’s website.


  • Tell the story of the UW undergraduate academic experience, particularly as it stretches beyond the classroom. Stories might include features on particular students’ accomplishments, faculty working with undergraduates, opportunities for students, alumni or donor stories, UAA program news, or reporting data collected on the student experience. There will be specific assignments but you will also be responsible for generating ideas and seeing them through to completion.
  • Write original content for the web. Content may include student profiles, recaps of events, event and program promotion.
  • Take a lead role in creating and producing UAA’s e-newsletter. Conceive and generate content for publication, upload content to UAA’s website using WordPress, prepare and send e-newsletter for distribution using Convio and track metrics.
  • Use your writing and editing expertise on email and social media campaigns, event marketing, and donor communications.
  • Develop content across multiple channels and media, including feature articles, news stories, Facebook posts, YouTube descriptions, photo captions and fact sheets.
  • Foster and maintain relationships across Undergraduate Academic Affairs to secure story ideas and interviews with students, staff and faculty.
  • Maintain social media editorial calendar, create and manage the day-to-day social media posting and monitoring of social media channels.
  • Track analytics and create reports for social media channels.
  • Develop and maintain content for UAA’s website.
  • Be a member of a team and contribute to special and emergent projects as they arise.
  • Serve on UAA communicators team.

Minimum qualifications

  • Must be a full-time UW graduate student with an interest in journalism, storytelling, communications, public relations or related field.
  • Outstanding writing ability.
  • Exceptional editing, language, spelling and grammar skills.
  • Strong interpersonal skills.
  • Experience writing for web, social media or other digital media.
  • Proficient in Microsoft Word, Excel, Google Docs.
  • Attention to detail, ability to work independently, multitask and meet deadlines.
  • Outgoing, experienced in working with a range of people.
  • Valid driver’s license. (UCars would be used for any driving.)

Desired qualifications

  • Experience with WordPress.
  • Experience with Convio mass email system.
  • Some experience with and knowledge of HTML.
  • Familiarity with Adobe InDesign and PhotoShop.
  • Familiarity with AP Style.


  • 20 hours per week.
  • Most work will happen between regular business hours, Monday-Friday, 8 a.m.-5 p.m. There will be occasional work on evenings and weekends depending on the project.
  • Work to begin week of December 16, 2014 and continue through June 15, 2015.


Compensation includes tuition and salary at the University’s established pay scales for graduate staff assistants.

Application deadline and details

Closing date: Open until selected but preference given to applications received by 11/20/14.

Application materials may be e-mailed or otherwise sent electronically to Kirsten Atik, communications director, at

To apply, please submit:

  • Your résumé and a cover letter explaining your career interests, relevant coursework, and employment experience.
  • 3 writing samples that demonstrate nimbleness with the craft, each not longer than 750 words (news feature, profile, news release, promotional materials, etc.).
  • Two references (including at least one academic reference). Written references not required; references will be called for finalists.