Graduate Staff Assistantship (50%), Science and Technology Center

Deadline: September 5, 2012

Graduate Staff Assistant, 2012-2013

Req #: 87689
Department: CHEMISTRY
Appointing Department Web Address:
Job Location: Seattle Campus
Job Location Detail: Bagley Hall

Posting Date: 08/22/2012
Closing Info: Closes On 09/05/2012
Salary: Based on standard UW rates determined by student standing.

Union Position: Yes
This classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit Union Information

Our Department of Chemistry, Science and Technology Center, has an outstanding opportunity for a Graduate Staff Assistant.

Dates Available: September 16, 2012
Deadline: September 5, 2012
Notification Deadline: September 19, 2012
Acceptance Deadline: September 12, 2012

This Graduate Staff Assistant will support the administrative activities of the Science and Technology Center on Materials and Devices for Information Technology Research (STC/CMDITR,, a research center funded by the National Science Foundation (NSF). CMDITR is a consortium of nine universities located across the U.S., with collaborations extended to other institutions, government agencies, and industrial affiliates. The University of Washington is the lead institution, with most of the central administrative staff employed by the UW Department of Chemistry. The Center is entering its final program year, and this 50% FTE Graduate Staff Assistant appointment will be for the 2012-13 academic year (September 16, 2012-June 15, 2013).

Primary Duties and Responsibilities
• Coordinate the 2013 summer research experience for undergraduates (REU) program. Responsibilities include, but not limited to, the following: participant recruiting and admissions, course establishment, registering student participants, arranging travel and on-campus housing, facilitating student/faculty matching, advising participating faculty and graduate student mentors, establishing the program schedule/calendar, arranging training and orientation sessions and social events, preparing reports, and maintain the REU program website.
• Proofread the Center’s large annual report (500+ pages), which includes discussion of scientific and educational activities. Edit and update the report pending final submission.
• Perform literature searches through online (e.g. Web of Science) and other resources.
• Collect and analyze data from an internal Center database, search for and correct/combine duplicate entries, and input new data as needed.
• Assist the Center’s Fiscal Operations Specialist with reconciliation of budgets, filing, etc.
• Monitor the Center’s ethics training database and correspond with existing and new users as needed.
• Organize and execute bulk mailings.
• Perform additional related duties as needed.

• Meets Academic Student Employee (ASE) eligibility requirements for employment as a graduate student appointee, as covered by the UW/UAW Contract:
• Currently registered UW Graduate Student in good standing and eligibility to hold a Graduate Student Assistantship.
• A Bachelor’s degree in any field.
• Ability to work independently with minimal supervision.
• Excellent written skills, including spelling, grammar and punctuation.
• Attention to detail and accuracy in written correspondence, filing, etc.
• Ability to search for, identify, and assess relevant data from multiple sources.
• Proficiency with Microsoft Word and Excel and ability to perform online research with ease.

• Desire to contribute to diverse, challenging and supportive workplace environment.
• Familiarity with the basics of scientific research practices and/or undergraduate education.

Condition of Employment:
• A satisfactory outcome from a criminal background verification may be required prior to hire.
• May need to perform some work outside of typical business hours in advance of program deadlines.

Salary information:

This job classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, visit:

Application Process: Part of the application process for this position includes completing an on-line cover letter assessment as well as the Employment Eligibility Assessment to obtain additional information that will be used in the evaluation process. The assessments will appear on your screen for you to complete as soon as you select “Apply to this Position” on this job announcement. Once you begin the assessment, it must be completed at that time. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until the assessment is complete.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or

For a detailed position description, see: